TractManager
  • Bethpage, NY, USA
  • Salary
  • Full Time

Health, Dental, Vision, 401K, Life Insurance, PTO


Are you so organized and into details that you find yourself constantly straightening, labeling and organizing everything around you? And, do you get joy from helping others and connecting with people? Do you work best in a fast-paced and collaborative environment?

If so, this may be the perfect role for you! Please review the details below and click "Apply" today if this role excites you as a potentially amazing fit!

 

 

Position Purpose:

  • The Executive Assistant position provides administrative support to Executives at TractManager and its family of brands, including Newport, Hayes, MD Buyline and MediTract.

Education & Experience:

  • Bachelor's Degree required. 5+ years of Executive Assistant experience preferred

Licenses & Certifications Desired:

  • NA

Competencies & Work Style:

  • High degree of professionalism in all aspects of work
  • Demonstrated experience providing excellent support to Executive level employees
  • Proficient in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
  • Excellent customer service skills and people oriented
  • Must have the ability to multi task and work independently without a lot of direction
  • Able to work as a team member and demonstrate a high level of collaboration
  • Displays high degree of initiative, ownership, and accountability towards projects and duties
  • Can be trusted with highly confidential information
  • Excited to learn new things and not afraid of change
  • Impeccable attention to detail
  • Ability to communicate well with employees at all levels, both verbally and in writing (emails, etc.)
  • Willing to be flexible and do whatever it takes to get the job done
  • Proactive and eager to help

 

Responsibilities & Essential Functions:

  • Reading, researching, responding to and/or routing both email and regular mail correspondence for executives.
  • Communicating on behalf of executives to others via email and phone conversation. Act as a liaison with other departments, business units, and external partners and/or vendors.
  • Managing office needs, including ordering supplies, mail scanning/distribution, filing, events, developing/distributing office-wide communications, ensuring a professional work environment.
  • Planning and scheduling meetings and conferences - working with executives to prepare agendas; provide executives with pertinent information for meeting preparation
  • Provide hospitality for meetings if necessary - including ordering lunches and anticipating needs for meetings when needed; being proactive and highly detailed
  • Planning and scheduling travel, including hotels, airfare, ground and all meetings while travel - provide detailed itinerary (electronic and hard copy whichever is preferred by executives)
  • Handle all information with the utmost discretion, including not sharing sensitive and confidential information
  • Create and develop reports and visual presentation utilizing Microsoft PowerPoint or other software
  • Continue to learn and grow through collaborating with team members, completing eLearning assignments and leveraging all other such learning opportunities
  • Provide regular updates to Manager and assist Manager and/or other executive assistants with projects
  • Other duties as assigned

 

Work Environment & Physical Demands:

  • While performing the essential functions of this job, the employee is frequently required to stand, walk and sit
  • The employee must occasionally lift and/or move up to 20 pounds
  • This position is full time, office based in the Bethpage, NY location
TractManager
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