TractManager
  • Dallas, TX, USA
  • Hourly
  • Full Time

Health, Dental, Vision, 401K, Life Insurance, PTO


Are you so organized and into details that you find yourself constantly straightening, labeling and organizing everything around you? And, do you get joy from helping others and connecting with people? Do you work best in a fast-paced and collaborative environment?

If so, this may be the perfect role for you! Please review the details below and click "Apply" today if this role excites you as a potentially amazing fit!

 

 

Position Purpose:

  • The Executive Assistant position provides administrative support to Executives at TractManager and its family of brands, including MD Buyline and MediTract.

Education & Experience:

  • High School Diploma required; Bachelor's Degree a plus
  • Minimum 3-5 years of Executive Assistant experience required

Licenses & Certifications Desired:

  • NA

Competencies & Work Style:

  • Demonstrated experience providing excellent support to Executive level employees
  • Proficient in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
  • Excellent customer service skills and people oriented
  • Must have the ability to multi task and work independently without a lot of direction
  • Able to work as a team member and demonstrate a high level of collaboration
  • Excited to learn new things and not afraid of change
  • Impeccable attention to detail
  • Ability to communicate well with employees at all levels, both verbally and in writing (emails, etc)
  • Willing to be flexible and do whatever it takes to get the job done
  • Proactive and eager to help

 

Responsibilities & Essential Functions:

  • Reading, researching, responding to and/or routing both email and regular mail correspondence for Steering Committee members
  • Communicating on behalf of executive to others via email and phone conversation. Act as a liaison with other departments and external partners and/or vendors.
  • Planning and scheduling meetings and conferences - working with executive to prepare agendas; provide executive with pertinent information for meeting preparation
  • Provide hospitality for meetings - including ordering lunches and anticipating needs for meetings when needed; being proactive and highly detailed
  • Track follow up items from meetings - keep historical list of items
  • Planning and scheduling travel, including hotels, airfare, ground and all meetings while travel - provide detailed itinerary (electronic and hard copy whichever is preferred by executive)
  • Handle all information with the utmost discretion, including not sharing sensitive and confidential information
  • Prepare monthly expense reports with accuracy and in a timely manner
  • Create and develop reports and visual presentation utilizing Microsoft Power Point or other software
  • Continue to learn and grow through collaborating with team members, completing eLearning assignments and leveraging all other such learning opportunities
  • Provide regular updates to Manager and assist Manager and/or other executive assistants with projects
  • Other duties as assigned

 

Work Environment & Physical Demands:

  • While performing the essential functions of this job, the employee is frequently required to stand, walk and sit
  • The employee must occasionally lift and/or move up to 20 pounds
  • This position is full time, office based in the Dallas, TX location
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